Purchase Orders (PO)
Accredo’s Purchase Orders (PO) module provides a foolproof means of managing your inward goods and services, from creating and sending orders in PO through to receipting shipments in Accredo’s Accounts Payable (AP) module.
Reduce data entry and minimise potential errors with the many automation options designed to save money and time for you and your suppliers.
Control your costs and plan effectively for the future with sophisticated reporting options that combine data from PO and other modules.
Keep your finger on the pulse of your inwards goods orders to be sure you are getting what you pay for and know you can deliver on promises to your customers.
Let us tell you more about just some of the innovative features of Accredo’s PO module.
Automate your ordering
Snail mail or e-mail
When you raise a purchase order in Accredo, send it the old-fashioned way or save it in any convenient electronic format and email it to your suppliers in seconds. Alternatively, export your order directly to your supplier’s website – either way your supplier can import it directly to their system. You’ll both be winners, with improved turnaround times, lower costs and reduced errors.
Copy to avoid duplication
Do you order the same items, such as stationery and consumables, time after time? Set up a standing order template in Accredo, listing all your favourite products, and save yourself the time and trouble of re-entering them each time. Or copy your previous order and save it as a new one to achieve the same effect.
Reprice in a trice
Did one of your suppliers decrease their prices or offer you a better discount structure? Take advantage immediately by automatically repricing your purchase orders once you have updated product figures in the Inventory Control (IC) module.
Let your system do the reordering
Combine PO with IC for extra power – generate purchase orders automatically, based on the recommended reorder quantities specified in IC.
Accredo allows you to save orders in any convenient electronic format and email or export directly to your supplier’s system
Control your supply lines
Know what’s hot and what’s not
How do you keep track of outstanding orders in your business? Use Accredo’s order variation reports to keep track of what you have ordered, what goods have (and have not) been delivered and what you have (and have not) been billed for. Accredo’s order variation reports will allow you to get the right information and goods to your customers, and monitor the performance of your suppliers.
Keep things moving
When you add Job Costing (JC) to your Accredo system, pre-analyse items on purchase orders to jobs. When shipments arrive, you can allocate and use goods immediately, avoiding any unnecessary delays. And report directly from JC on outstanding purchase orders by job, helping you to keep work and payments progressing as expected.
Review and predict
Review up to 99 years of orders by criteria such as date, supplier, status or apply your own user-defined categories. Combine PO with Purchase Analysis (PA) for even more in-depth reporting on your purchasing history, giving you all the details you need for accurate forecasting.
Control and protect
Control spending and protect sensitive information by setting user permissions for viewing and saving orders, accessing cost prices and more. Add optional passwords for more security, and include the author’s name on all orders for auditing purposes.
Accredo’s order variation reports allow you to get the right information and goods to customers, and monitor the performance of suppliers
