Accounts Payable (AP)
Accredo’s Accounts Payable (AP) module provides a powerful creditor database which allows you to keep in touch with your suppliers, track what you owe to whom and control when and how payments are made.
Break down expenses and report on them in a way that suits your business to manage overheads and maximise your profits.
Keep abreast of shipments and payments made against them, and know the purchase value of your goods and services at any time.
Track what you bought and who you bought it from, and automatically pull all the details through to your General Ledger (GL).
Control your GST payments with foolproof analysis to help you get it right, and simple reporting to help you see exactly what was analysed where.
Keep on top of payments
Pay the easy way
Accredo makes remittance of your accounts easy, no matter what method of payment you or your suppliers prefer. Set up a default method of payment for each creditor, then pay electronically or print cheques and/or remittances as appropriate. You can easily change the payment method for individual payments, or alter the default method for a creditor at the click of a button.
Pay it your way
Accredo’s electronic payments function works with all major New Zealand banks and you choose whether to email remittances individually or in batches; print and post them out; or not send any at all. For manual payments, design your own printed documents, with cheque and remittance designers included with your AP module.
Pay one, pay all
Control payments easily, with separate approval and generation processes to deal with batches by due date, payment method or any other criteria you choose to apply. One-off payments can be entered directly as either payment or cash purchase transactions, which update both the creditor and Cash Book immediately.
Pay in your time
If cashflow is occasionally a little tight, prioritise payments according to the level assigned each creditor to ensure that essential services are maintained. And remain one step ahead when discussing payments with creditors, with up to 99 years payment history available in handy graph or grid form. Combined with the Cash Book (CB) module, Accredo’s AP also provides extended cashflow reporting.
“Accredo makes it so easy to add analysis codes, categories, etc., on the fly without interrupting your workflow.”
Bryce Gordon, Staples Rodway Taranaki Ltd
Accredo Qualified Support Person
Keep track of goods and suppliers
Make friends with your suppliers
Suppliers can be just as important to your business as customers, so use Accredo’s unlimited contacts, built-in or user-defined categories to keep in touch with them easily when you need to. Communicate via phone or email, or use the creditor label designer for bulk mailouts.
Get the best from your suppliers
Accredo’s comprehensive history of payments and shipments should give you the information edge when negotiating improved prices and services or obtaining special deals from your suppliers. View details in traditional grid form, or display as a graph.
Track goods electronically
When you receive shipments of goods, link the goods to the appropriate Accredo document for your business - receipts in Inventory Control (IC), jobs in Job Costing (JC) or one or more purchase orders in your Purchase Orders (PO) module. Allocate additional costs such as freight and duty to the relevant lines manually, or set up a script to ‘smear’ them across all lines according to your rules.
Maintain the paper trail
Use the built-in document designers to develop shipment documents for your own records, or design buyer-created invoices to send to your suppliers with payment.
“Using a script to automate the production of buyer created invoices for regular expenses saves us a huge amount of time.”
Helen Bond
Accountant, Aongatete Coolstores
Keep it simple for everyone
Take a shortcut down memory lane
Can’t remember who you bought an asset from and now you need it serviced? Let Accredo help you think laterally. Search transactions analysed to the relevant expense code and drill back or zoom in to find the creditor, transaction and shipment details with just a couple of clicks.
Get your GST right every time
In Accredo, set a default GST code for every AP expense code to ensure every transaction is analysed correctly. And if you have some suppliers who are not registered for GST, no problem – simply override the default at creditor level and Accredo will not calculate GST on goods & services purchased from that creditor.
Dig deeper only when you need to
Accredo gives you the option of transferring detailed information, including narration lines, from AP to your General Ledger, making it quick and easy to drill back and look at exactly what was analysed to a given expense code. So your accountant can easily see why expenses for a particular code were much higher or lower than budgeted and advise you accordingly. And if you are audited for GST, the detail stored in Accredo means you can quickly and easily provide Inland Revenue with the information they will need showing what you reported for any given return.
